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Notary Publics can be involved in notarizing various immigration, refugee, visitor visa, and citizenship documents to help establish the authenticity and validity of these documents. While the specific documents can vary by country and province.

Here are descriptions of some common types of immigration, refugee, visitor visa, and citizenship documents that a Notary Public may notarize

• Affidavits of Support: These documents affirm an individual’s commitment to financially support an immigrant or visa applicant. Notaries can notarize these affidavits to verify their authenticity.

• Visa Applications: Notaries may notarize various forms and declarations required as part of visa applications, such as visitor visas, work visas, or student visas. Notarization confirms the accuracy and truthfulness of the information provided.

• Permanent Residency Applications: For individuals seeking permanent residency in a country, Notaries Public may notarize supporting documents and affidavits necessary for the application process.

• Citizenship Applications: Notaries can notarize documents related to citizenship applications, including forms, declarations, and supporting materials. This helps ensure that the documents are genuine and have been properly signed.

• Refugee Status Applications: Individuals applying for refugee status may need to provide notarized documents to support their claims and demonstrate their eligibility for protection.

• Passport Applications: While Notaries do not typically notarize passport applications themselves, they may notarize supporting documents required for a passport application, such as birth certificates, marriage certificates, or affidavits of identity.

• Sponsorship Declarations: In family reunification cases, sponsors may need to provide notarized sponsorship declarations confirming their commitment to support the sponsored individuals.

• Certificates of Eligibility: Some countries require individuals to obtain a Certificate of Eligibility before applying for certain visas or permits. Notaries may notarize supporting documents related to these applications.

• Travel Consent Forms: Notaries often notarize travel consent forms when minor children are traveling internationally without both parents, verifying the authenticity of parental consent.

• Affidavits of Residency: These affidavits confirm an individual’s residence address and may be required for various immigration or legal purposes.

• Affidavits of Marriage or Relationship: In cases where marriage or a family relationship is relevant to an immigration application, Notaries can notarize affidavits affirming these relationships.

• Affidavits of Good Moral Character: Applicants for visas, residency, or citizenship may be required to provide affidavits or declarations attesting to their good moral character.

COMMON IMMIGRATION, REFUGEE, VISITOR VISA & CITIZENSHIP DOCUMENTS WE NOTARIZE:

• Letters of Invitation

• IMM5409E Statutory Declaration of Common Law Status

• IMM0006E Application for Authorization and Statutory Declaration (Extended Family Member)

• IMM 0016E Application for Authorization and Statutory Declaration for the Parent of a Minor Child

• IMM5646 Custodian Declaration Form

• IRM0005 Statutory Declaration to Reclaim an Indigenous Name on Canadian Citizenship Certificate or Permanent Resident Cards

• Form PPTC 203E Declaration Concerning a Lost, Stolen, Inaccessible, Damaged or Found Canadian Travel Document

• Form PPTC132 Statutory Declaration in Lieu of Guarantor for Passports

The responsibilities of a Notary Public in notarizing court forms can vary depending on the jurisdiction and the specific requirements of the court.

It’s important to note that the exact responsibilities of a Notary Public in notarizing court forms can vary by location, so individuals seeking notarization services for court documents should consult with a local Notary Public who is familiar with the legal requirements in their jurisdiction. Additionally, some court forms may have specific instructions for notarization, so it’s advisable to review those instructions carefully before seeking notarization services.

COMMON ONTARIO COURT FORMS

FAMILY LAW FORMS:

• Form 6B Affidavit of Service

• Form 14A Affidavit (General)

• Form 23C Affidavit for Uncontested Trial

• Form 26A Affidavit of Enforcement Expenses

• Form 26B Affidavit for Filling Domestic Contract with Court

• Form 36 Affidavit fo Divorce

• & MORE….

RULES OF CIVIL PROCEDURE FORMS

• Form 4D Affidavit

• Form 16B Affidavit of Service

• Form 30A Affidavit of Documents (Individual)

• Form 30B Affidavit of Documents (Corporation or Partnerships)

• & MORE….

RULES OF SMALL CLAIMS COURT FORMS:

• Form 4B Affidavit (Motion for Payment Out of Court)

• Form 8A Affidavit of Service

• Form 11A Affidavit for Jurisdiction

• Form 15A Notice of Motion of Supporting Affidavit

• Form 15B Affidavit

• Form 20M Affidavit of Default Payment

• Form 20P Affidavit for Enforcement Request

• & MORE…

The responsibilities of a Notary Public in notarizing contracts, agreements, and promissory notes involve ensuring the authenticity and validity of these legal documents. Notary services play a crucial role in the notarization of such documents to prevent fraud, establish the identity of the parties involved, and provide an added layer of credibility.

It’s important to note that while Notary Publics play a vital role in notarizing these documents, they do not provide legal advice or draft the contracts, agreements, or promissory notes. Parties involved in such transactions should consult with legal professionals to ensure that the documents accurately reflect their intentions and comply with applicable laws

COMMON CONTRACT & AGREEMENTS WE NOTARIZE:

• Separation Agreements

• Co-habitation Agreements

• Custody Agreements

• Work Contracts

• Waivers & Final Releases

• Sale & Purchase Agreements for Property & Real Estate Outside of Ontario & Canada

A Notary Public may notarize various registration and professional licensing applications to verify the authenticity of the applicant’s signature and to ensure that the application is executed properly. The role of a Notary Public in these applications is to provide an impartial and official witness to the signing of the documents and to confirm the identity of the applicant.

Notarization adds a layer of credibility and verification to the application, which is often required by licensing boards, regulatory bodies, or professional associations to maintain the integrity of the licensing process.

Here’s a description of these types of documents:

Registration Application:

• A registration application is a document used to apply for membership, enrolment, or registration with a specific organization, institution, association, or regulatory body.

• It is typically used in various fields, including healthcare, education, professional associations, and more. For example, a healthcare professional may need to submit a registration application to join a medical board or association.

• The application may require the applicant to provide personal information, professional qualifications, educational history, and other relevant details.

Professional Licensing Application:

• A professional licensing application is a formal request made by an individual to obtain or renew a professional license or certification.

• These applications are common in various professions, such as healthcare (e.g., medical, nursing, pharmacy), law, engineering, teaching, real estate, and many others.

• The application typically includes detailed information about the applicant’s qualifications, education, work experience, and often requires supporting documents like transcripts, letters of recommendation, and fees.

• In some cases, the Notary Public may also need to certify copies of supporting documents or provide affidavits of authenticity as part of the application process.

COMMON REGISTRATION, LICENSING & SERVICE CANADA FORMS THAT WE NOTARIZE:

• Law Society of Ontario Lawyer/Paralegal Licensing Application

• Ontario College of Physicians and Surgeons Application for Registration

• Ontario College of Optometrists Application for Registration

• College of Psychotherapist Registration Application

• Medical Council of Canada Certified Identity Confirmation and Applications

• & more

Apostille is a certification that the document has been issued by a proper office – apostille certifies the authenticity of a signature and stamp/seal of a foreign official. This allows you to use a foreign official document in another country.

On January 11, 2024, Canada implemented the 1961 Hague Convention Abolishing the Requirement of Legalization of Foreign Public Documents.

From January 11, 2024, authenticated documents include a standard certificate called an apostille. The apostille eliminates steps required to get documents accepted in countries where the convention is in effect, including the legalization by a consular office of the country of destination.

An apostille confirms the official status of a domestic document that needs to be used abroad – in a country from the list. It confirms the authenticity of the signature, the capacity in which the person who signed the document acted and the identity of the seal or stamp on the document. Apostilles are recognized and issued by over 120 other countries.

Countries that do not recognize the apostille require holders of foreign documents to legalize them.

Documents issued after January 11, 2024, after authentication with the apostille clause by the local authorities, are admitted to legal transactions in their country without the participation of it’s consulate. In order to obtain an apostille (which is the equivalent of the current legalization), you should submit the document to the competent Canadian authorities, depending on where the document was notarized. As of January 11, 2024, competent authorities in some provinces will be responsible for issuing an apostille and Global Affairs Canada will be responsible for issuing apostilles for documents issued by the Government of Canada and for documents issued or notarized in specific provinces and territories.

IMPORTANT: Documents issued before this date will require full legalization (including super-legalization) even if they are submitted to the respective consulate after January 11, 2024.

Please find more information on the

On the page of Canadian government you will find information about the Apostille Convention and how it will change authentication services before and after it takes effect in Canada on January 11, 2024.

Please note:
Duff Notary Services CAN NOTARIZE ORIGINAL OR CERTIFIED COPIES OF YOUR DOCUMENTS THAT REQUIRE AUTHENTICATION/LEGALIZATION/APOSTILLE, BUT DOES NOT OFFER THE SERVICE OF SENDING THE DOCUMENTS OR LOOKING AFTER THE APOSTILLE/AUTHENTICATION PROCESS.

THIS IS THE RESPONSIBILITY OF THE CLIENT